Cornell provides a secure registry system for faculty, staff, and students to record travel plans and contact information. A FAQ about the Travel Registry is here (link).
It is a convenient, one-stop service to support emergency communications and give access to Cornell's emergency travel assistance coverage while abroad.
Who should use it?
- Mandatory for all undergraduate and graduate students on Cornell-related business*.
- Required for all staff to register their international travel on Cornell-related business.
- Faculty are strongly encouraged, but not required to register unless traveling with students or leading international programs.
- Staff that are registering faculty or other administrators; please use Proxy Registration here --> (instructions)
About ITART Approval
Students traveling to elevated-risk countries require additional preparation & approval by the International Travel Advisory Response Team (ITART). ITART requests should be submitted 6-8 weeks before departure. Unless traveling with students, staff and faculty do not need to apply for ITART approval.
*Cornell-related business includes travel that is funded by Cornell University or for which Cornell credit is given.
- The Cornell Abroad Health & Safety page has a number of pre-travel planning documents that can assist faculty, staff, and students in this stage.
- Consult the U.S. Department of State website and UHC Global World Watch for country-specific information.
- Identify reliable and knowledgeable local contacts to advise and assist you on-site.
- Review the risks associated with travel to your destination and determine if you need ITART approval.
- Print out the UHC Global emergency assistance card.
- Schedule any needed immunizations well in advance. Consult the Gannett Travel Clinic.
- Familiarize yourself with cultural norms, local language and current events.
- Time to register your travel.
- Staff: communicate with the appropriate administrative assistant
- Be sure to notate your itinerary and emergency contacts.
- If traveling to an elevated-risk ccountry apply for approval, using the ITART application.
- Inform your home country's embassy when abroad.
- U.S. citizens register via the State Department's Smart Traveler Enrollment Program (STEP).
- Review whether there are any Export Control Laws regarding your destination or email firstname.lastname@example.org for guidance prior to travel.
- Document and share your travel plan.
- Become familiar with Cornell's travel assistance coverage through UHC Global.
- Review the pre-departure video on the travel registry website.
- Fill out the required Emergency Protocol Form and take it with you abroad.
- Download Venture Abroad handbook on the registry website.
Cornell faculty, students, and staff are covered by United Health Care Global Assistance when traveling abroad on university business. UHC Global Assistance provides emergency evacuation assistance, medical referrals worldwide, and can provide travel assistance in emergency situations.
ACCESS UHC Global Now
IN A MEDICAL EMERGENCY
Seek care where you are immediately. Once you are at the medical facility:
Call UHC Global collect at 410-453-6330. Provide the Cornell ID number located on the UHC ID card.
UHC will evaluate the situation and will assist you. UHC will alert Cornell University.
A PARTIAL DESCRIPTION OF AVAILABLE MEDEX SERVICES
- Travel Assistance
- Medical Assistance
- Medical Evacuation and Repatriation
- Security and Political Evacuation
ITART, the International Travel Advisory and Response Team reviews the security situation in all travel warning countries designated by the US Department of State and additional countries designated by our emergency assistance provider (UHC Global) in which there is a high risk. The list of countries requiring ITART review is here (link). All students (undergraduates and graduate students) who have plans to travel to any of these destinations are required to submit their travel plans for review to the ITART committee 6-8 weeks prior to intended travel. Unless traveling with students, staff and faculty do not need to apply for ITART approval.
A link to begin ITART review process is below.
List of ITART Review Countries: Afghanistan, Algeria, Angola, Bangladesh, Burundi, Cameroon, Central African Republic, Chad, Colombia, Cote D'Ivoire, Congo: The Democratic Republic of, Congo: Republic of, Egypt, El Salvador, Eritrea, Ethiopia, Georgia, Guatemala, Guinea, Guinea Bissau, Haiti, Honduras, Indonesia, Iraq, Iran, Israel, Kenya, Kosovo, Kyrgyzstan, Lebanon, Lesotho, Liberia, Libya Mali, Mauritania, Mexico, Myanmar, Nepal, Niger, Nigeria, North Korea, Pakistan, Palestinian Territories, Papua New Guinea, Philippines, Saudi Arabia, Sierra Leone, Somalia, South Sudan, Sudan, Syria, Tajikistan, Timor Leste, Togo, Tunisia, Turkey, Uganda, Ukraine, Uzbekistan, Venezuela, Yemen, Zimbabwe
Your unit may choose to have your group uploaded into the system. To do so, please download the following template (link) and send it completed to email@example.com.
Your unit may seek to move your international program applications online, managing all of your risk management and application systems in one place. An FAQ document regarding this system (here), aka StudioAbroad, can be found below. To request a consultation to begin this process please email the Coordinator of Travel Safety, Lex Enrico Santí (email).
Training and support of trip leaders
Trip leader checklists are available for those taking students out of country (link). For questions about developing a travel safety plan, please contact Lex Enrico Santí <firstname.lastname@example.org>, Coordinator of Travel Safety or Craig McAllister <email@example.com>, Director of Risk Management. The following web video for trip planning and leadership is found here (link).
To learn more about the Travel Registry, view the web video "Travel Registry at Cornell" or attend a training session (link). The Cornell Abroad office is available to assist you with access or software questions – 607-255-6224 or email travelregistry@cornell.
The International Travel Registry is not monitored or reviewed on a regular basis. The information collected will assist the University to communicate with you in the even of an urgent safety, security, or health incident or situation.
*The Travel Policy is being reviewed with changes anticipated. Registration requirements listed on this page supersede the travel registration process outlined in the policy when there are discrepancies. A link to the updated policy will be provided upon completion.